GRANTS COORDINATOR
Second Wind Dreams, Inc. (www.secondwind.org), a dynamic non-profit organization, is seeking an experienced Grants Coordinator. We are looking for a high energy, detail oriented, flexible person who is comfortable with diligently (yet politely) reaching out to nursing homes via phone calls and email. Excellent customer service and organizational skills are a must. The office is located in Roswell, Georgia.
SUMMARY
The Coordinator provides administrative and clerical support to the Grants Department by way of processing correspondence, maintaining records, filing, scheduling training events and presentations, tracking inventory, managing special projects, and providing strong customer service to a diverse group of participants. Position responsible for maintaining working knowledge of all grant programs and deliverables. Acts as a liaison between grants department and corporate office, ensuring goals and objectives of multiple projects are met.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Main task is the coordination and scheduling of monthly trainings at nursing homes, including managing company trainer schedules, organizing paperwork required for and generated from off-site trainings and acting as the key point of communication/contact with trainees, staff and project contacts.
2. Responsible for all administrative functions related to the department, including responding to requests for information, processing telephone inquiries from internal and external customers, and maintaining constituent databases.
3. Establish and maintain data and record-keeping system(s) for grant programs. Work independently and within a team environment on non-recurring and ongoing projects, which may include planning, coordinating, and disseminating information.
4. Coordinate logistics for department’s meetings, presentations, and community events, including scheduling venue arrangements, event set-up, equipment needs, materials, invitations and RSVP processes. Travel may be required.
5. Responsible for tracking and collection of field assessment materials and documentation. Serve as point-person for inquiries regarding required paperwork and deadlines.
6. Coordinate supplies and materials needed for trainings, confirm event details, establish reminders to key staff, and ensure completion of related paperwork.
7. Maintain and track program-related inventory. Prepares and records purchases, shipping invoices, and receipts. Works with accounting department to submit timely purchase reports.
8. Assist with managing and submission of attendance sheets, evaluations, and renewals for various continuing education unit (CEU) credentialing associations.
9. Assist with preparation and distribution of project reports to regulatory bodies, including quarterly progress reports, participant lists, and other required data.
10. Perform other duties as assigned by supervisor or not otherwise stated above.
REQUIRED EDUCATION AND SKILLS
1. Minimum of Associates’ degree (BA preferred) from an accredited college or university in
Business, Accounting, Finance, or related field.
2. Ability to lift up to 25lbs.
3. Minimum of five years of experience in office administrative support, preferably in non-profit
setting working with grants and contracts.
4. Excellent skills in areas of organization, attention to detail, scheduling, time management,
multi-tasking, prioritization, and problem-solving.
5. Proficient knowledge of Microsoft Office Suite, especially Excel and Outlook. Fluent in
working with databases and conducting internet research/ social media.
6. Excellent oral and written communications skills.
7. Ability to work independently, take initiative, set priorities and see projects through to
completion.
8. Ability to work well with others under multiple and competing deadline situations and
respond to changing priorities.
9. Commitment to company mission and values.
Apply here.
Second Wind Dreams, Inc. (www.secondwind.org), a dynamic non-profit organization, is seeking an experienced Grants Coordinator. We are looking for a high energy, detail oriented, flexible person who is comfortable with diligently (yet politely) reaching out to nursing homes via phone calls and email. Excellent customer service and organizational skills are a must. The office is located in Roswell, Georgia.
SUMMARY
The Coordinator provides administrative and clerical support to the Grants Department by way of processing correspondence, maintaining records, filing, scheduling training events and presentations, tracking inventory, managing special projects, and providing strong customer service to a diverse group of participants. Position responsible for maintaining working knowledge of all grant programs and deliverables. Acts as a liaison between grants department and corporate office, ensuring goals and objectives of multiple projects are met.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Main task is the coordination and scheduling of monthly trainings at nursing homes, including managing company trainer schedules, organizing paperwork required for and generated from off-site trainings and acting as the key point of communication/contact with trainees, staff and project contacts.
2. Responsible for all administrative functions related to the department, including responding to requests for information, processing telephone inquiries from internal and external customers, and maintaining constituent databases.
3. Establish and maintain data and record-keeping system(s) for grant programs. Work independently and within a team environment on non-recurring and ongoing projects, which may include planning, coordinating, and disseminating information.
4. Coordinate logistics for department’s meetings, presentations, and community events, including scheduling venue arrangements, event set-up, equipment needs, materials, invitations and RSVP processes. Travel may be required.
5. Responsible for tracking and collection of field assessment materials and documentation. Serve as point-person for inquiries regarding required paperwork and deadlines.
6. Coordinate supplies and materials needed for trainings, confirm event details, establish reminders to key staff, and ensure completion of related paperwork.
7. Maintain and track program-related inventory. Prepares and records purchases, shipping invoices, and receipts. Works with accounting department to submit timely purchase reports.
8. Assist with managing and submission of attendance sheets, evaluations, and renewals for various continuing education unit (CEU) credentialing associations.
9. Assist with preparation and distribution of project reports to regulatory bodies, including quarterly progress reports, participant lists, and other required data.
10. Perform other duties as assigned by supervisor or not otherwise stated above.
REQUIRED EDUCATION AND SKILLS
1. Minimum of Associates’ degree (BA preferred) from an accredited college or university in
Business, Accounting, Finance, or related field.
2. Ability to lift up to 25lbs.
3. Minimum of five years of experience in office administrative support, preferably in non-profit
setting working with grants and contracts.
4. Excellent skills in areas of organization, attention to detail, scheduling, time management,
multi-tasking, prioritization, and problem-solving.
5. Proficient knowledge of Microsoft Office Suite, especially Excel and Outlook. Fluent in
working with databases and conducting internet research/ social media.
6. Excellent oral and written communications skills.
7. Ability to work independently, take initiative, set priorities and see projects through to
completion.
8. Ability to work well with others under multiple and competing deadline situations and
respond to changing priorities.
9. Commitment to company mission and values.
Apply here.
